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Template response types

Take a look at the different types of responses available to you when building templates.

Response types on a template's title page can only be used once, as they capture unique properties for inspections.

Title page

This field allows you to link your inspection to a specific asset as part of the Assets feature.

The Assets response type in an inspection.

This field allows you to link your inspection to a specific location or project as part of the Sites feature.

The Sites response type in an inspection.

This field auto-populates with the date and time a user starts an inspection. Depending on the use case, you can set the field to capture either just the date or the time.

The inspection date response type in an inspection.

This field auto-populates in an inspection with the name of the user who started it.

The person response type in an inspection.

This field auto-populates in an inspection with the location address and coordinates based on the device's location. Please note that location access is required for SafetyCulture to auto-populate. The inspection location type in an inspection.

This field auto-populates with document numbers. The numbers increase incrementally for each inspection conducted from the same template. Depending on the use case, you can set the field to follow a customized alphanumeric numbering system.

The document number response type in an inspection.

Multiple-choice responses

This response type allows custom responses, where the following attributes can be edited for each response.

Update a custom response set response type via the web app.

The custom response set response type in an inspection.

Global Response Sets are stored at the organization level and can be used across multiple templates within an organization. Due to the unique nature, there are no customization options apart from addingremoving, and rearranging responses. Create and update global response sets in the template editor via the web app. The Global Response Set response type in an inspection.

Inspection page

This field accepts alphanumeric inputs in either short answer or paragraph form.

The short answer response type in an inspection.

The paragraph response type in an inspection.

This field accepts numeric inputs. The field can also be configured to capture numeric inputs in temperature form or to perform calculations automatically. Users can also scan barcodes to input responses. Please note that scanning barcodes containing non-numeric values, such as letters, will result in an "Invalid number" error. The number response type in an inspection.

This field accepts true or false inputs in the form of a checkbox. Either checked or unchecked. The checkbox response type in an inspection.

This field accepts date and time inputs. Depending on the use case, you can set the field to capture either just the date or the time. The date and time response type in an inspection.

This field accepts media uploads of photos, videos, or PDF files. Depending on the file type, you can upload up to 10MB per image, three minutes per video, and 20MB per PDF file.

The media response type in an inspection.

This field accepts numeric inputs within a specified range. The slider response type in an inspection.

This field accepts annotations or markups on the mobile app or image uploads on the web app. An image, such as a diagram or plan, can be uploaded in the template for annotation.

The annotation response type in an inspection.

This field accepts text and signature inputs, allowing your team to digitally sign off on their inspection results.

The signature response type in an inspection.

This field accepts location addresses and coordinates specified by users. Users can specify the location either by searching for specific addresses or pinning on the map. The location response type in an inspection.

This field can outline text instructions for users conducting inspections and viewing reports. A photo or PDF file can be uploaded as additional instruction. The instruction response type in an inspection.

This field allows users to add further information and follow-up tasks in addition to the question's response.

  • Note: Add a brief note to a question or a response.

  • Media: Attach images and videos to a question or a response.

  • Action: Create actions or link open actions as follow-up tasks to a question or a response.

Note, media, and action button under the question.

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