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Create Global Response Sets

Learn how to create Global Response Sets via the web app.

What are Global Response Sets (GRS)?

Global Response Sets (GRS) are lists of items that you can reuse across templates as multiple-choice responses. If you have a list of personnel in your organization that gets updated frequently, this would be a great opportunity to utilize GRS. You can apply a GRS to all templates in your organization and make changes from a single point.

Take note

  • Each response in a Global Response Set has the following attributes that can be customized:

    • Response label: Click a response to edit the label.

    • Rearrange a response: Click and hold image next to a response to drop it into the desired position. Please note rearranging your responses via drag and drop is not supported for GRSs containing more than 500 responses.

    • Add a response: Add responses individually or add them in bulk via CSV.

    • Delete a response: Click a response and click image on the right-hand side to delete the response.

  • You can only have up to 15,000 responses in each GRS.

  • GRSs can be added to templates as a type of response, similar to custom response sets.

  • Each GRS response has a fixed score value of "1" and is visible in a light gray color (hex: #707070) in inspections and reports.

  • Rearranging your responses via drag and drop is not supported for GRSs containing more than 500 responses.

Published changes made to templates only apply to new inspections moving forward.

Create a Global Response Set (GRS)

  1. Log in to the web app.

  2. Select Templates from the menu on the left-hand side.

  3. Select Responses from the tab on the top of the page.

  4. Click Plus iconCreate Global Response Set on the upper-right of the page.

  5. In the side panel, add responses accordingly.

  6. Click Save and apply.

  1. Log in to the web app.

  2. Select Templates from the menu on the left-hand side.

  3. Click the template and select Edit template in the side panel.

  4. Select any question and click image on the right-hand side, under "Type of response".

  5. Click Plus iconCreate next to "Global Response Sets".

  6. In the side panel, add responses accordingly.

  7. Click Save and apply.

  8. Click Publish on the upper-right of the page to publish the template. If you're not ready to publish the template, you can go back to the templates list and come back when you're ready.

Frequently asked questions

Yes, if you want to disable scoring for a particular Global Response Set, you can set the maximum score for the relevant question to "0". Learn more about disabling or enabling inspection scoring.

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