What are assets?

Assets can be anything your team needs to track and maintain like machinery, vehicles, safety gear, facilities, or even tools used in day-to-day operations. The Assets feature in SafetyCulture helps you manage these items in one place, where you can organize them by type and site, capture key data through inspections or integrations, and connect them to actions and maintenance workflows. With bulk asset management, offline access, location tracking, and usage monitoring, you gain full visibility and control across your operations. From scanning assets in the field to automating maintenance based on readings, the feature is built to support consistent, reliable asset management at scale.

Assets in SafetyCulture represent physical equipment, vehicles, and other areas or items that are important to your operations. You can define your own asset types like generators, fire extinguishers, or delivery trucks to suit your organization's needs. Each type can include custom fields, such as VIN, fuel type, and warranty dates, to standardize asset information and capture the most relevant details for you.

Press to play GIF

Assign assets to sites individually or in bulk to help organize them by physical location, department, or region. This also controls who can view and manage assets based on site memberships.

Templates and inspections can be associated with specific assets by adding an asset question. You can also schedule regular inspections for your assets to help teams perform proactive, periodic checks. For example, you can consistently capture readings and other details about the same asset each time you use the template. This setup not only improves traceability, it also helps uncover trends, prevent recurring issues, and keep assets performing at their best.

Flag repairs, servicing needs, or other required follow-ups by creating actions and even recurring ones for your assets. This way, you can easily track what's been raised, by whom, and when. It helps teams respond faster and gives you a clearer picture of asset reliability, so you can stay ahead of potential problems and make confident maintenance decisions.

Managing assets one by one can be time-consuming. Bulk management lets you add or update multiple assets at once via CSV. It's useful for onboarding existing equipment, standardizing asset data, and applying changes efficiently across your records.

Scanning helps teams quickly access the right asset in high-paced environments. Each asset can be assigned a unique barcode or QR code, which your team can scan using the SafetyCulture mobile app. This instantly brings up the asset during inspections or when creating actions, removing the need to manually search.

Press to play GIF

View the last known location of assets using inspection data or connected asset management systems. Assets appear on a map if they have recent location updates, helping you track them and coordinate with your teams.

You can still access and work on your assets even when you're offline. With the SafetyCulture mobile app, you can view asset details and conduct inspections easily. Any changes you make will automatically sync once you're back online, ensuring your team can stay connected while on the field or in remote areas.

Assets can store important readings depending on how you've set them up. You can enter these manually via inspections or automatically via integrations with telematics providers. Tracking these readings over time helps monitor performance, identify problems early, and schedule servicing based on real usage.

Press to play GIF

Maintenance programs in SafetyCulture can be triggered based on asset readings, such as every 5,000 km or 200 engine hours. This ensures assets are serviced only when needed, rather than on a fixed schedule. You can also automate notifications when maintenance is due.

Track how effectively your assets are used by reviewing associated readings over time. Asset utilization charts in SafetyCulture visualize this data to help you spot usage trends and identify underused assets. You can export this information as a CSV to support planning, improve maintenance strategies, and make more informed decisions.