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Automatically create Samsara vehicles as assets in SafetyCulture

Learn how to automatically create Samsara vehicles as assets in SafetyCulture.

What is Samsara?

Samsara is a cloud-based fleet management platform that allows businesses to track their assets, vehicles, and equipment in real-time, collect data on their operations, and optimize their operations to improve efficiency and reduce costs.

An example of the Samsara fleet management system.

With SafetyCulture, you can set up an integration that automatically creates your Samsara vehicles as assets, empowering you to keep your vehicles well-maintained using inspection schedulesactions, and more. Over time, changes you make to your vehicles in Samsara will also automatically sync to their corresponding assets in SafetyCulture, ensuring details are always up-to-date.

This integration currently doesn't support trailers and equipment in Samsara.

Automatically create Samsara vehicles as assets in SafetyCulture

  1. Log in to the web app.

  2. Click your organization name on the lower-left corner of the page and select Integrations.

  3. Scroll to "Samsara" and click Set up.

  4. In the pop-up window, click Install.

  5. Click Edit iconEdit, then click Edit iconEdit once more.

  6. Select your Samsara organization's server and enter your Samsara API token.

  7. Click Connect.

  8. The integration will now perform the following tasks:

    • Create a "Samsara vehicle" asset type with all the Samsara vehicle details as custom fields. If an asset type named "Samsara vehicle" already exists, that type will be updated with the required custom fields.

    • Check if each Samsara vehicle already exists in SafetyCulture by checking its "Vehicle Name" against each asset's "Unique ID":

      • If a match is found, update the asset's type with the fields required for the integration and update the asset itself with the vehicle details

      • If a match is not found, create the vehicle as a new asset.

When installing for the first time, the integration may take some time to sync data into SafetyCulture as assets.

Frequently asked questions

You can connect your existing assets to the integration by updating the "Unique ID" to match your asset management system's "Vehicle Name" (Samsara or Geotab) or "Equipment ID" (Caterpillar).

Please ensure you update your existing assets before installing the integration to prevent duplicates from being created.

To make sure all vehicles in your Samsara organization are created as assets in SafetyCulture, please create your API token with the following scope:

  • Tag Access: Select "Entire Organization".

  • Global: Check "Global Read — this overwrites all existing Read selections".

API token settings for the Samsara integration for SafetyCulture.

Integrations with asset management systems sync changes to SafetyCulture every 10 minutes, so changes you make might not immediately reflect in SafetyCulture.

If an asset created from an asset management system integration has been archived, the asset will remain archived and no longer receive updates from the integration.

If an asset has been deleted, a new asset will be created the next time the integration syncs.

The integration may have been turned off due to an authentication error. Either because the external account used for the integration no longer has access to the system or its permissions to make changes have been removed.

When this happens, an email would be sent to users with the "Platform management: Organization" permission to inform them about the error. To fix the problem, we recommend that you uninstall the integration and follow the instructions to install it again.

You can view your telematic readings within the asset profile. You can click on a relevant reading to view historical readings, including those pre-dating the installation of your integration, and export them to CSV.

View telematic readings for your asset via the web app.

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