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Convert training content (Part 2)

Learn how to create tutorials, guides, and interactive learning modules with the Training feature in SafetyCulture to help your team master their day-to-day tasks and workflows.

2. Create training content

Start by outlining the objectives for each lesson and gathering relevant materials. Use interactive elements to design informative and engaging courses, ensuring your team stays motivated throughout their learning journey.

Create a course

  1. Log in to the web app.

  2. Select Training iconTraining from the menu on the left-hand side.

  3. If you're on the "Learn" page, click Content at the top of the page and select Courses.

  4. Click Plus iconCreate on the upper-right of the page and select how you want to create your course. Create a training course via the SafetyCulture web app.

    • AI/magic iconGenerate with AI: Describe the course you want to create in a few words. Then, we’ll use a third-party AI provider to generate suggested lessons as a starting point for your course.

    • Edit (underline) iconCreate blank: Start from scratch and tailor your course to your needs.

    • Presentation/PowerPoint iconConvert PowerPoint: Convert your existing PowerPoint slides into a professional-looking course with help from our Instructional Design Team.

  5. Continue to create lessons.

  1. Open the mobile app.

  2. Tap Training iconTraining at the bottom of your screen.

  3. Tap image at the lower-right of your screen.

  4. In the pop-up, select how you want to create your course: Create a training course via the mobile app.

    • Library iconBrowse Course Library: Browse and import pre-built content from our Course Library.

    • Edit (underline) iconCreate using text prompt: Describe your training topic. Then, tap AI/magic iconCreate with AI.

    • Camera (media) iconCreate using photo capture: Take up to six photos of your training materials. Then, at the upper-right of your screen, tap Next, and tap Done.

  5. Once your course is created, you can share it by creating a course preview link, so that anyone can preview your course on a web browser.

If you need help getting started with your training content, you can create a course, lesson, or lesson slide using AI by describing the topic or taking photos of your materials.

If you have your own existing training material, you can convert it into training courses using AI.

If you're creating a course via the mobile app, we currently only support editing and publishing courses via the web app. Once your course is created using AI, log in to the web app to create or edit lessons and publish the course when ready.

Create a lesson

  1. Log in to the web app.

  2. Select Training iconTraining from the menu on the left-hand side.

  3. If you're on the "Learn" page, click Content at the top of the page and select Courses.

  4. Create a new course or click View or Edit on an existing one.

  5. If you're editing an existing course and it's published, click Edit iconEdit on the upper-right of the page.

  6. Click image on the upper-left and select the lesson type. If you need some help to get started, you can create a lesson or lesson slide using AI. Create a training lesson via the web app.

  7. Configure each lesson you create accordingly. For text fields, you can highlight your text and edit its text format, alignment, and style. You can also improve texts using AI/magic iconAI Edit with these options:

    1. AI/magic iconRewrite: Transform text into more engaging content.

    2. Adjust toneAdjust tone: Adjust the tone of the text and make it Natural, Friendly, Excited, Persuasive, and Intellectual to suit your audience better.

    3. ReduceReduce: Trim down lengthy passages to keep your content concise and impactful.

    4. ExtendExtend: Expand on ideas without rewriting entire paragraphs.

  8. Changes are saved automatically.

If your course is currently a draft, remember to publish it to make your changes available to your team.

What are quizzes?

Quizzes (also known as Rapid Refresh) in SafetyCulture are an efficient way for you to re-engage learners who have become dormant after completing training courses. With quizzes, you can deliver tests at regular intervals to check your teams' understanding and reinforce knowledge retention. Questions can be set up using a simple Excel template, and you’ll have access to timely analytics to help understand learner and user group performance.

If you want to have quizzes as part of training courses, you can also add quiz lesson slides to standard lessons.

Create a quiz

  1. Log in to the web app.

  2. Select Training iconTraining from the menu on the left-hand side.

  3. Click Content at the top of the page and select Rapid Refresh Quizzes.

  4. Click Plus iconCreate quiz on the upper-right of the page. Create a Rapid Refresh quiz via the web app.

  5. In the pop-up window, click Download template.

  6. Open the Excel file and follow the instructions to prepare your quizzes. When prompted while opening the file, click Enable Macros.

  7. Once you're ready, go back to the web app and click Choose file to upload your file.

  8. Click Upload my file.

  9. Click Continue.

  10. On this page, you can preview the quiz and configure the following settings:

    • Title and description: Give your quiz a title and describe the topic.

    • Assignment: Click User (clear) iconAll leaners on the upper-left of the page to configure who can access the quiz once it's scheduled.

    • Settings: Click Settings on the upper-right of the page to configure the quiz's branding and set the language.

  11. Once you're ready, schedule and assign the quiz to your team.

Please note that a quiz can't be edited once it's created, so be sure to check your Excel file of questions and answers before uploading and creating a quiz.

Create a content calendar

You can start creating your first set of courses and lessons in Training in several ways, including importing ones from the Course Library, describing a topic and creating content using AI, or starting from a blank course and lesson.

However, before getting started, we highly encourage you to do course planning first, especially if you intend to publish courses over an extended period of time. This will help you pace when you need to create new courses and establish the journey you want your users to follow.

Depending on how often you plan to release content to your users, you can plot upcoming lessons and courses on a weekly or monthly basis, like the following example:

Create a training content calendar.

While SafetyCulture offers some really efficient ways to create training content, we recommend that you learn how to start from a blank course. This will make it easier for you to edit your training content later.

Do you want to teach a concept, quiz your users, or even play a game? Use lesson slide templates to create fun and interactive learning experiences for your team.

← Previous article: Convert training content (Part 1) | Next article: Convert training (Part 3)

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