- Using SafetyCulture
- Reports
- Export inspection reports as PDF and Word files
Export inspection reports as PDF and Word files
Learn how to export inspection reports as PDF and Word files via the web app and the mobile app.
Why export inspection reports as PDF and Word files?
Exporting your inspection reports as PDF and Word files allows you to share professional-looking reports with stakeholders as soon as you complete inspections out on-site.
If you want to bulk export a large number of inspection reports, our SafetyCulture Exporter offers a great way to efficiently export data from your organization.
What you'll need
SafetyCulture Premium Plan or Enterprise Plan (Word export only)
Full seat (Word export only)
Take note
If your organization is on the Free Plan, your PDF inspection report exports will contain a "Powered by SafetyCulture" watermark on the upper-right corner of each page. To remove the watermark, you can upgrade to the Premium Plan or Enterprise Plan.
The following limitations apply to PDF inspection reports:
Some emojis, such as those containing flags and numbers, aren't fully supported.
Character-based (non-alphabetic) languages, such as Chinese and Japanese, are not supported in media attachment filenames and the table of contents.
The following limitations apply to inspection reports that are generated while your device is not connected to the internet (offline):
Links to PDF attachments in inspection reports are protected, meaning to view a PDF attachment via its link, you'll need to log in to SafetyCulture and ensure you have access to the relevant inspection.
Video attachments appear as image thumbnails and are not downloadable.
Dates and times are shown in Coordinated Universal Time (UTC).
Character-based (non-alphabetic) languages, such as Chinese and Japanese, are not supported.
If document numbers are used in inspection title formats, they won't be included in inspection report filenames.
The exported file name will be automatically trimmed if the inspection title is over the 250-character limit.
Users in guest seats can only export inspection reports as PDF files.
Export an inspection as a PDF or Word file
Select Inspections from the menu on the left-hand side.
Click the inspection and select
View report in the side panel.In the inspection web report, you can apply a report layout to customize your exported report by clicking
Report layout on the top of the page.To export the report as a PDF file, click
PDF on the top of the page.
To export the report as a Word file, click the down arrow next to "PDF" at the top of the page and select Word.
Open the mobile app.
Tap on Inspections at the bottom of your screen.
Select the In Progress & Complete tab at the top of your screen.
Open the inspection report:
Android: Tap the inspection and select View & Export Report from the pop-up options.
iOS: Tap the inspection and select View & download report from the pop-up options.
In the inspection report preview, you can apply a report layout to customize your exported report by tapping
on iOS or Report Layout on Android at the upper-right of your screen.At the bottom of your screen, tap Download to export the report as a PDF file or tap Emailon iOS or Share on Android to send the PDF report via email.
To export the report as a Word file, proceed accordingly:
Android: Tap
at the upper-right corner of your screen and select Download from the pop-up options.iOS: Tap
at the upper-right corner of your screen and select Download Word report from the pop-up options.
You can also email the report as a Word file by proceeding accordingly:
Android: Tap
at the upper-right corner of your screen and select Email from the pop-up options.iOS: Tap
at the upper-right corner of your screen and select Export Word report from the pop-up options.
Inspection reports you export via the mobile app follow your account's language setting on the web app. If you want to export your inspection reports in a supported language, please update your language setting for the web app.
Frequently asked questions
Yes, within the "Media layout" section of report layouts, you can adjust the size of the images that appear in the media summary of inspection reports to suit your preference.
If you're conducting inspections via the mobile app, you can also change your device's photo resolution setting to optimize for quality or space efficiency.
The file names of exported inspection reports are based on the inspection title format of the template used to conduct each inspection.
Note that any spaces, periods, and most special characters will either appear as dashes (-) or become percentage-encoded (e.g., ^ becomes %5E) in these file names.
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