What are credentials in SafetyCulture?

Credentials let you store and manage workforce qualifications in one place, including certifications and external licences such as driver’s licences, first aid certificates, and high-risk work licences. This helps teams track valid, approved, and expiring qualifications to support compliance.

As an admin, you can organize credentials into credential types and manage them across your workforce. Each credential includes an issue date, expiration date, approval status, and version history, making it easier to monitor updates and renewals over time.

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Credentials also help support compliance through onboarding workflows by keeping training records and qualifications in one place. This streamlines onboarding processes and helps teams confirm workers meet role requirements before starting work.

No matter the size of your workforce, you can be confident that your teams are qualified to do their work by organizing their credentials under different types.

For each credential you upload, you can also set expiration dates to identify when a user's credential is close to or has expired.

We know many credentials expire and need to be renewed over time. Credential history allows you to keep a record of each version of a credential and securely retain associated media files so you have a complete history for compliance purposes.

If you need to track changes made to each credential version over time, you can use version activity to view who has made changes to your credential on a specific date and time.

As users submit their credentials, administrators can use approvals to validate their workforce credentials for compliance, safety, and operational efficiency. This ensures that access to sites and specific roles is granted only to individuals with verified and accurate credentials.