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What are templates, inspections, and reports?

This article explains the relationship between templates, inspections, and reports.

What are templates, inspections, and reports?

We are here to help, and you're at the right place to start your SafetyCulture experience. Understanding the relationship between templates, inspections, and reports is essential. They give you a seamless experience where you create templates, conduct inspections with the templates you've created, and share the completed inspection reports with your team members.


Templates are the starting point of your SafetyCulture journey as they define how your inspections and reports will look. You can create templates from scratch with our intuitive Template Editor and utilize questionssectionslogic fieldsdifferent response types, and more to capture the necessary information. You can also import templatesdownload templates from the Public Library, or send us your checklists so we can convert them and upload them to your account.

Template Editor on the web app.


Once you've finalized the templates, you're ready to conduct inspections. Inspections are the processes you and your team use to capture data and populate inspection reports. In your work environment, conducting an inspection could be described as filling in a form, performing an audit, or going through a checklist. You can also create actions to create follow-up tasks as you're walking through an inspection.

Conduct inspections via the mobile app.


Almost there! You're ready to export completed inspections as PDF files and Word files or share web report links with stakeholders. Not only do you get to share professional-looking reports, but you can also customize what kind of information is shown or hidden in your inspection reports and create email templates with report layouts.

Export an inspection as a PDF file via the web app.

View inspection report as a PDF file.

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