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Add and remove users from groups

Learn how to add and remove users from groups via the web app.

Why create groups?

As your organization grows, managing document access and training courses for individual users can become time-consuming and inefficient. Creating groups streamlines this process by organizing users into teams, such as "Managers" or "Users." This not only simplifies access to templates and inspections but also makes it easier to assign courses and quizzes, and to set up lone-work alert escalations.

Why create groups via the web app

What you'll need

Each user can be a member of up to 100 groups.

Add a user to a group

  1. Log in to the web app.

  2. Click your organization name on the lower-left corner of the page and select Groups.

  3. Click the group.

  4. Click Add users to group on the upper-right of the user list. Add a user to a group via the web app.

  5. In the side panel, click the dropdown menu and select the user.

  6. Click Done.

  7. Click Save and apply.

Add a user to multiple groups

  1. Log in to the web app.

  2. Click your organization name on the lower-left corner of the page and select Users.

  3. Click the name of the user.

  4. Click Settings iconSettings on the upper-right of the page.

  5. Select the Groups tab above the “Details” box.

  6. Click Add user to groups. Add a user to multiple groups via the web app.

  7. In the side panel, click the dropdown menu and select the groups you want to add the user to.

  8. Click Done.

  9. Click Save and apply.

Remove a user from a group

  1. Log in to the web app.

  2. Click your organization name on the lower-left corner of the page and select Groups.

  3. Click the group.

  4. Check the box next to the user's name.

  5. Click Delete iconRemove user from group on the lower-right of the page. Remove a user from a group via the web app.

  6. In the pop-up window, click Remove.

Bulk add or remove users from groups

  1. Log in to the web app.

  2. Click your organization name on the lower-left corner of the page and select Groups.

  3. Click Group matrix on the upper-right of the page.

  4. On this page, group names are listed horizontally, and users are listed vertically in alphabetical order.

  5. Check or uncheck the box on the left-hand side of the user's name. Changes are applied automatically. Bulk add or remove users from groups using the group matrix via the web app.

If you have the "Platform management: Sites" permission, you can also bulk add or remove users from sites as members.

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