What are the differences between permissions and access in SafetyCulture?
In SafetyCulture, permissions determine the actions users can perform in their organization, such as managing users or editing billing details, through specific permission sets assigned to them. On the other hand, access controls how users can view and interact with templates, inspections, actions, and other entities in the organization. While permissions focus on functional capabilities, access focuses on the scope of information a user can view and engage with.
Permissions | Access | |
|---|---|---|
Definition | Determines what users can do within the platform. | Dictates what documents or information users can see and interact with. |
Examples | • Managing users: Affects the functionality a user can utilize. • Creating templates: Allows specific users to create templates for inspections. | • Template visibility: Users can access or use certain templates to conduct new inspections. • Inspection access: Users can view or edit inspections created by other users. |
Permissions
Most organizations can use the default permission sets to manage roles effectively. You can edit a user’s permission set to fit their responsibilities, ensuring they only access features relevant to their role.
Changing permission sets ensures that users are always updated to the features they need as their roles change, preventing unnecessary changes and keeping your organization secure and efficient. If the default permission sets don't meet your needs, you can create or edit them for specific access. You can also set default permission sets for each seat type. This helps when adding users in bulk, ensuring consistency and saving time by automatically applying the correct permissions for each seat type.
Access
Managing access ensures that only the right people can see and control important documents in your organization. By setting access rules for various features, such as templates and inspections, you can prevent unauthorized changes while allowing collaboration among teams.
Access plays a key role in managing these features within SafetyCulture. For example, when you grant access to a template, you can decide who can use it for inspections and set access levels for editing, archiving, or deleting the template. You can also control user actions for related content, such as inspections, and determine whether users can view, edit, or delete them. This fosters teamwork while allowing administrators to review inspection reports and maintain control over access.
Das Standard-Berechtigung-Set „Administrator“ ermöglicht Ihnen nicht automatisch den Zugriff auf alle Inhalte Ihrer Organisation. Während es die Verwaltung von Funktionen erlaubt, kann der Zugriff auf bestimmte Inhalte dennoch von zusätzlichen Zugriffseinstellungen abhängen.
