Last updated: June 26, 2025

Edit asset maintenance programs

Learn how to edit asset maintenance programs via the web app.

This feature is part of an add-on package that can be enabled per asset. To explore if it’s the right fit for your team, reach out to your customer success manager.

Why use preventative asset maintenance?

Preventative asset maintenance keeps your vehicles, equipment, and machinery running reliably through planned servicing. By addressing wear and tear before it affects performance, you reduce the risk of disruptions, repair costs, and safety hazards.

Organizations apply this approach differently depending on their operations. A manufacturing plant might service conveyor motors every 1,000 runtime hours to avoid unexpected downtime. A delivery fleet could schedule oil changes every 10,000 kilometers to protect engine health and avoid roadside issues.

In SafetyCulture, you manage preventative maintenance using programs and plans. A program groups multiple maintenance plans and links them to selected assets like forklifts, generators, or trucks. Each plan sets how often maintenance should happen and what condition triggers it, whether it’s every 500 kilometers, 250 engine hours, or every 90 days.

View asset maintenance programs via the web app.

Plans also handle automated notifications. For example, a forklift plan might notify the maintenance team to service the asset after 100 runtime hours or 3 weeks, whichever comes first. These alerts prompt users to create and complete service-related actions.

Tailoring programs and plans to your assets helps ensure maintenance happens at the right time. This reduces downtime, improves asset reliability, and supports consistent operations across your organization.

Depending on asset access settings, the assets you can view and manage may vary based on your site membership.

What you'll need

Edit an asset maintenance program

Log in to the web app.
Select Assets from the menu on the left-hand side.
Click Settings on the upper-right of the page.
Click Maintenance at the top of the page.
Click on the right-hand side of the program, and select Edit.
In Program details, you can modify the following details:
- Program name and description
- Add a usage-based or time-based maintenance plan.
- Add or remove assets from the program.
- Record the readings from the last service.
Click Next on the upper-right of the page.
In Record last service, you can enter the reading from each asset's last service.
Click Finish on the upper-right corner of the page.