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- Add usage-based asset maintenance plans
Add usage-based asset maintenance plans
Learn how to add usage-based asset maintenance plans to ensure assets are serviced based on distance or runtime via the web app.This feature is part of an add-on package that can be enabled per asset. To explore if it’s the right fit for your team, reach out to your customer success manager.
What are usage-based maintenance plans?
Usage-based maintenance plans help ensure assets are serviced depending on how much they’re used, such as every 1,000 kilometers, 500 miles, or 250 hours. Unlike time-based plans, which follow fixed calendar intervals, usage-based plans respond to actual asset activity. It’s often used in environments where some assets run constantly while others are used less frequently.
Common examples include:
5,000 km or 3,000 mi servicing for fleet vehicles
Engine maintenance every 250 hours for generators
Forklift servicing every 1,000 km or 600 mi in busy warehouses
In SafetyCulture, usage-based plans are part of a maintenance program that applies servicing rules across multiple assets. Depending on the asset, you can use odometer (distance traveled) or runtime values (total operating hours). Then, set a usage interval to trigger servicing and define thresholds to show when maintenance is approaching or overdue.
Usage-based plans can also be used alongside time-based plans, giving your team flexibility to manage asset servicing by usage, time, or both.
You can only edit the plan name and description after saving. To change other details, create a new plan.
Add a usage-based asset maintenance plan
Select
Assets from the menu on the left-hand side.Click
Einstellungen on the upper-right of the page.Click Wartung at the top of the page.
Create a program or edit an existing one.
In
Programmdetails, click 
Plan hinzufügen at the center of the page.On this page, fill out the plan details.
Enter a plan name and description.
Select
Odometer as the plan type.Enter the distance the asset should travel after its last service, in miles or kilometers, to set how often maintenance is conducted.
Set a threshold to define when the plan status should change.
Add up to 10 notifications to remind users or groups when maintenance is due.
Click Speichern on the upper-right of the page.
Select
Assets from the menu on the left-hand side.Click
Einstellungen on the upper-right of the page.Click Wartung at the top of the page.
Create a program or edit an existing one.
In
Programmdetails, click Plan hinzufügen at the center of the page.On this page, fill out the plan details.
Enter a plan name and description.
Select
Runtime as the plan type.Enter the number of hours the asset should operate after the last service to set how often maintenance is conducted.
Set a threshold to define when the plan status should change.
Add up to 10 notifications to remind users or groups when maintenance is due.
Click Speichern on the upper-right of the page.
Frequently asked questions
Servicing follows the unit you set in the plan, while the Maintenance table shows the values based on your account's metric settings.
For odometer-based plans, if your profile is set to miles, the values will display in miles even if the plan was created using kilometers. Runtime values are always shown in hours and cannot be changed.
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