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Sync my inspection schedules with my calendar app

Learn how to sync your inspection schedules with your calendar app.

What is the inspection schedule integration?

The inspection schedule integration allows you to sync your inspection schedules with your calendar app of choice in a few clicks! Once installed, schedules assigned to you will be created as events on your calendar and you’ll be able to start inspections directly from each event’s description.

An example of the SafetyCulture inspection schedule integration in Microsoft Outlook.

This article shows you how to sync your inspection schedules with Google Calendar and Microsoft Outlook. You can interchange both with other calendar apps that support subscribing to calendar URLs.

What you'll need

How does the inspection schedule integration work with my calendar?

Once you've set up the integration, your calendar will:

  • Show inspection schedules that are assigned to you as events up to one month in advance.

  • Detail each calendar event with a link that allows you to start the relevant inspection via both the web app and the mobile app.

  • Hide past schedule occurrences.

Each calendar app refreshes their calendar subscriptions at different rates. Depending on the calendar app you use, inspection schedules that have just been assigned to you may take some time to appear.

Sync my inspection schedules

  1. Log in to the web app.

  2. Click your organization name on the lower-left corner of the page and select Integrations.

  3. Click Set up for "Inspection schedule calendar".

  4. In the pop-up window, click Install.

  5. Once the "Calendar URL" is generated, click Copy link.

  6. Go to your Google Calendar.

  7. In the main menu on the left-hand side, click image next to "Other calendars" and select From URL.

  8. Enter the calendar URL.

  9. Click Add calendar. The inspection schedule calendar should appear on the left-hand side under "Settings for other calendars". Set up the inspection scheduled calendar integration with Google Calendar.

  1. Log in to the web app.

  2. Click your organization name on the lower-left corner of the page and select Integrations.

  3. Click Set up for "Inspection schedule calendar".

  4. In the pop-up window, click Install.

  5. Once the "Calendar URL" is generated, click Copy link.

  6. Go to your Microsoft Outlook calendar.

  7. In the navigation pane on the left-hand side, click Add calendar.

  8. In the pop-up window, select Subscribe from web and enter the calendar URL.

  9. Configure the calendar accordingly and click Import. An example of the SafetyCulture inspection scheduled integration with Microsoft Outlook.

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