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- Automatically export inspection reports to Dropbox
Automatically export inspection reports to Dropbox
Learn how to automatically export completed inspection reports to Dropbox so your team can store, organize, and share reports from one place via the web app.Third-party products can change over time, so some labels or screen layouts in this article may look different in your environment. If you notice anything out of date, use the feedback form at the bottom of this page to let us know.
How does exporting inspection reports to Dropbox work?
When you connect SafetyCulture to Dropbox, the integration automatically exports completed inspection reports from SafetyCulture into a folder in your Dropbox account. This helps your team keep reports in a central location and use Dropbox features such as search, sharing, and access control.
The integration exports inspection reports based on the inspections that the account installing the integration can access. If you are an administrator, you can give yourself inspection access for the templates you need or assign yourself "Override permissions: View all data" permission so you can export reports for all inspections in your organization.
By default, exported reports follow the folder structure in your SharePoint site "SafetyCulture / [site name] / [template title] / [yyyy-mm]", where:
SafetyCulture is the fixed root folder, so you can always see where the files came from.
[site name] is the SafetyCulture site the inspection belongs to.
[template title] is the title of the template used for the inspection.
[yyyy-mm] matches the month the inspection was completed, using a year-month format like
2025-07.
Dropbox also has a limit for the file and folder path length. If the combined path (all folders and the file name) exceeds 260 characters, the export fails, and the report does not appear in Dropbox.
To avoid export failures, keep inspection titles, template titles, and site names concise and avoid deep folder structures.
The integration only exports inspections that you complete after you set it up. It does not automatically upload inspections that you completed before you connected this integration.
Automatically export inspection reports to Dropbox
Click your organization name on the lower-left corner of the page and select Integrations.
Search for "Dropbox" and select the integration.
Click Install at the center of the page.
In the pop-up window, click Install.
Review the permissions for this connection.
Click Connect.
Follow the authentication prompts.
Click the dropdown menu under "Folder location".
Select where in Dropbox you want to export your inspection reports and click Save and apply.
Click Done.
Now that the integration is installed and set up, completed inspections will be automatically exported to your selected Dropbox folder.
If you want to export inspection reports to a shared folder, you'll need the "Can edit" permission at a minimum.
Frequently asked questions
No, it's not possible to change the folder structure using this direct integration. However, our SafetyCulture Integration Builder can give you the flexibility to customize integrations in whatever way that works for you.
You can change where to export your inspection reports anytime by editing your integration connection.
Go to the integration.
In the pop-up window, click Edit.
Click the dropdown menu under "Folder location".
Select the new location where you want to export your inspection reports and click Save and apply.
Click Done.
Now that you've updated the integration, newly completed inspections will be automatically exported to the new folder location.
If an inspection doesn't have a title, it'll be exported and named using its audit_id. We recommend that you set up an inspection title format for each template, so that inspections can be named following a convention.
If an inspection doesn't have a site selected, it'll be exported to a folder called "No Site".
Yes. If an exported inspection report's file and folder path exceeds 260 characters, the inspection will not be automatically exported to Dropbox via the integration.
The integration may have been turned off due to an authentication error. Either because the external account used for the integration no longer has access to the system or its permissions to make changes have been removed.
When this happens, an email would be sent to users with the "Platform management: Organization" permission to inform them about the error. To fix the problem, we recommend that you uninstall the integration and follow the instructions to install it again.
If you get a connection error while installing the integration, it's likely because your browser is blocking third-party cookies on SafetyCulture websites. To fix this, we recommend that you turn on third-party cookies in your browser settings and try installing the integration again.
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