What are user fields?
User fields allow you to capture and store additional information about the people in your organization. You can use them to record attributes like job titles, departments, locations, or employment type, which gives you a richer and more accurate picture of your team. Beyond storing information, user fields power other parts of the platform. They can be used to drive rule-based group and site memberships and support HR system integrations.
Every SafetyCulture organization includes a set of pre-defined system fields. You can also create custom fields to capture user details specific to your organization's needs.
Exploring user fields in SafetyCulture
System and custom fields
System fields are pre-defined and available in every SafetyCulture organization. They cover standard workforce attributes such as job title, department, locations, and employee type, and are ready to use without any setup.
Custom fields are fields you create to capture information specific to your organization. When creating a custom field, you select a data type to match the kind of information you want to store. Options include text, date, user, single select, and multi select. You can also control whether users can view and edit their own details for each field.
User details at a glance
You can view your team's information through the user profile, allowing you to get a glimpse of the relevant details. The fields can be rearranged based on their importance, ensuring you can view the most relevant details first.
Only two fields are shown in user profiles at a time. You can click View all towards the bottom of the "Details" section to view other fields for a user.
Bulk update user fields and details
Whether you're onboarding new team members or simply ensuring that your team's details are up to date, the process is easier than ever. You can upload a CSV file of your users with their updated details with user fields, saving you time as you go.
Training analytics
Track your team's progress in Training courses by viewing course completion by users. With user fields, you can quickly check course completion by users and filter results through fields you've created, such as their job title, department, or region. This gives you a clearer view of your team's training performance.
Add user details when onboarding
User fields make it easier for you to onboard your team. You can include user details as you add them to your organization, removing the back-and-forth process when it comes to updating their information.
Filter users by their details
Locate the necessary users based on the details you've added for them. You can filter your users based on the details you've added using user fields, allowing you to see the relevant team members who fall under the appropriate fields.
