What are logic fields?

Logic fields are conditions you add to template questions that automatically trigger a follow-up based on a user's response in an inspection. You can configure each logic field with different conditions that only take effect when met, such as asking follow-up questions or notifying your team. This helps you build smarter templates that guide users through relevant question flows, capture the right level of detail, and make it easier to tailor each inspection to your team's needs.

You can add as many questions as you want in your template, but what if there are times you want to ask follow-up questions? With SafetyCulture, you can add logic fields to ask follow-up questions based on a user's selected response.

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Notifications help you share important details with the right people. With SafetyCulture, you can automatically notify specific users, groups, or site member when a particular question response is selected. You can send notifications right away or after the inspection is complete. If you send notifications on inspection completion, marking an inspection as incomplete and then completing it again, resends the notification.

Notification delivery also depends on each recipient's notification settings.

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There are times when a particular response makes the rest of an inspection irrelevant. For example, when an early check produces a result that means no further questions need to be answered. With SafetyCulture, you can add a Skip to complete logic field to a question so that when a specific response is selected, all remaining content in the inspection is skipped immediately. Follow-up questions are not shown, including any approval steps.

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There are times when you need additional context behind a response. With SafetyCulture, you can require users to leave a note when they select a particular answer, helping capture important details, explanations, or observations that provide better clarity on the response.

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Photos and videos help validate responses and provide clearer evidence during inspections. You can require users to attach media when a specific answer is selected, ensuring accurate documentation and giving you a clearer view of what’s happening on site.

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Don't just find things; fix them! The Actions feature allows you to identify, track, and complete tasks created from inspections. By marking specific questions as requiring actions, users will need to create or link open actions as follow-up tasks to mark an inspection as complete.

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When conducting a field safety assessment, you may want to ask follow-up questions based on the response. For example, if you answer "Yes" to the question "Was a hazard observed?" the response can trigger additional hazard-related questions, ensuring a more focused and thorough inspection.

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You can set up automatic notifications to alert team members when their input is needed based on a specific response during an inspection. For example, if not all corrective actions in an inspection have been added as "Actions", a notification can be automatically sent to Area managers, informing them of the issue. This ensures key team members are alerted in real-time or after inspection completion for quick resolution of critical issues.

Skip unnecessary steps by configuring a question to trigger skip to complete when a specific response is selected. For example, if the question "Is the equipment in good working condition?" is answered "Yes," all remaining questions are skipped and the inspector can complete the inspection immediately, as no further follow-up is needed. This saves inspectors time and keeps inspections focused on what actually requires attention.

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Capture essential context by requiring a note when certain responses are selected. For example, if the question "Is the room clean and ready for guests?" is answered "No," the inspector must provide a note explaining which parts of the room are not ready and which areas still need cleaning. This helps document reasoning and ensures there is a clear justification before completing the inspection.

Improve accuracy by requiring photos or videos when a specific response indicates an issue or needs confirmation. For example, if the question "Is the room clean and ready for guests?" is answered "Yes," the inspector must attach a photo showing the room's condition at the time of inspection. This ensures the reasoning behind the response is properly documented and provides clear justification before the inspection can be completed.

Use actions to ensure problems are followed up on and resolved. For example, during an inspection, if the answer to "Is the coffee machine working in order?" is "No," the inspector can be required to create an action to have the coffee machine fixed. This ensures failed checks lead to actionable tasks, helping teams track, assign, and complete necessary follow-up work before closing out the inspection.