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Bulk export inspections

Learn how to bulk export inspection reports via the web app.

Why bulk export inspections?

Exporting inspections in bulk can save you time by packing all of the selected inspections into a single file to import into another platform or for record-keeping.

What you'll need

Take note

  • You can select across multiple pages when you bulk export inspections on the Inspections page. However, the "Select all" option is only available for the following filters:

    • Search field

    • Template

    • Conducted date

  • The following limits apply when bulk exporting:

    • PDF and Word: Maximum of 100 inspections at a time.

    • Excel: Maximum of 10,000 inspections at a time.

    • CSV with media: Maximum of 25 at a time.

    • CSV and JSON: Maximum of 10,000 at a time. Note that there is a limit of 1,000 at a time when exporting via Analytics.

If you want to bulk export your inspections as CSV with media or JSON, the below tools offer a seamless way to do this:

Bulk export inspections via the Inspections page

  1. Log in to the web app.

  2. Select Inspections from the menu on the left-hand side.

  3. Select the inspections you want to bulk export by checking each inspection's box on the left-hand side of the page. You can narrow down the inspections using the search box on the upper-left of the page or by clicking Plus iconAdd filter and selecting a filter option.

  4. Click Download iconPDF to bulk export your inspections as PDF files. To bulk export inspections using another file format, click image and select an option. If you're bulk exporting your inspections as Excel files, you can choose whether to include empty columns with no data in your Excel spreadsheet or not.

Bulk export inspections via Analytics

  1. Log in to the web app.

  2. Select Analytics from the menu on the left-hand side.

  3. Apply your filters and select the Conducted tab on the top of the page.

  4. You can click the dropdown menu on the upper-left of the table to determine how inspections are grouped within the table. Bulk export inspections via Analytics in the web app.

  5. Click a chart or value within the table to reveal the relevant inspections.

  6. Select the total number of inspections that you want to export by checking their boxes on the left-hand side of the table. Bulk export inspections in the Conducted tab in Analytics via the web app.

  7. Select Export on the upper-right corner of the page and select the format. Please note that the bulk export limit for each format applies.

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