- Using SafetyCulture
- Schedules
- Edit schedules (new experience)
Edit schedules (new experience)
Learn about schedules and how to edit them in the new Schedules experience via the web app.We currently have a legacy and a new experience with the Schedules feature.
This article covers the new Schedules experience. Please ensure you're in the new experience by using the toggle on the upper-left of the Schedules page.
What are schedules?
Schedules in SafetyCulture give you peace of mind by removing the guesswork from managing recurring work. Instead of manually tracking whether inspections or tasks have been completed, you can create a schedule once and automatically generate the assigned inspections at the frequency you set. This means you always have a single place to monitor progress and ensure critical checks are completed consistently and on time.
Schedules are especially valuable for maintaining compliance and standardizing work across teams or locations. For example, you can set up a daily safety inspection for every site, assign a monthly asset audit to groups, or schedule seasonal maintenance so equipment is serviced ahead of time. Automating these recurring tasks improves visibility, accountability, and compliance, helping your organization reduce risk and operate with greater confidence.
If you have "Schedules: Manage" permission, you can edit all schedules in your organization.
Edit a schedule
Select
Schedules in the sidebar or select it in 
More.Select Manage schedules tab at the top of the page.
Click the schedule and click Edit schedule in the side panel.
Edit the schedule's details and timing settings accordingly.
Once you're ready, you can check your updated settings in the "Review" section.
Click Save and apply.
If an assignee has already started the current repeat, you'll need to select whether you want to apply your changes from the next repeat or apply them to the current repeat as well in the pop-up window. Once you've selected, click Save and apply.
If a schedule has sub-schedules for multiple sites, changes you make to the schedule will automatically apply to all sub-schedules.
Schedule fields
Overview section
Field | Description |
|---|---|
Title | The title of a schedule. It's best to describe the work that needs to be done, as this is what assignees will see on their Home page, Home screen, or schedule list as a schedule to complete. |
Template | The selected template for a schedule. This is the template assignees will use for their scheduled inspections. Please ensure all assignees have access to the template so they can complete their schedules without disruption. |
Details section
Field | Description |
|---|---|
Schedule type | The type of a schedule. This defines what the schedule is for and sets its details. You can create schedules for users or sites. |
Assignees | The assignees of a schedule. You can select a group, multiple individual users, or, if sites are selected as a schedule type, use advanced access to assign users based on their site membership. |
Site | The selected sites for a schedule. You can assign it to a site level, like a region or area, that includes multiple sites. However, any new sites added under that site level after the schedule is created won’t automatically be assigned the schedule. To include them, edit the schedule, reselect the same site level, and save the change. |
When a schedule is assigned to multiple sites, only users who are added as direct members of those sites are included as assignees. Inherited site members aren’t included.
Timing section
Field | Description |
|---|---|
Time zone type | The selected time zone of a schedule. It can be based on the site, the time zone set in the creator's user profile, or a custom one. Based on the duration and frequency settings, each repeat will become available in this time zone. |
Duration | The repeat duration of a schedule, which defines how long each repeat is available. For example, if a repeat runs from Monday 9:00 AM to Friday 5:00 PM, then each repeat will last 4 days and 8 hours. |
Frequency | The frequency at which each repeat is made available. Some frequency options may be unavailable depending on the selected duration. For example, if each repeat lasts longer than one day, you can’t set the frequency to everyday or every weekday. |
Late completion | The toggle for whether to allow a schedule to be completed late. If this setting is turned on: • For repeating schedules, assignees can complete a repeat after the due date, up until the next repeat begins. • For one-off schedules, assignees have 14 days after the due date and time to complete it. Depending on the schedule's duration and frequency setting, late completion may not be possible even if it's turned on. For example, if each repeat lasts until the start of the next repeat, then there's no time in between for late completion. |
Frequently asked questions
Schedule frequency controls how often a scheduled inspection repeats. Most options follow simple frequencies, such as daily and weekly, and repeat exactly as you configure them. However, frequencies set to monthly may adjust slightly to stay aligned with calendar dates. This prevents repeats from overlapping, skipping, or behaving unexpectedly when months have different lengths.
For example, if you set a schedule to repeat monthly starting on the 1st, some months have 30 days, others 31, and February has 28 or 29. Instead of ending a repeat on a date that does not exist every month, the system runs each repeat until the next monthly cycle begins. A schedule that starts on January 1 at 9:00 am ends when the next repeat starts on February 1 at 9:00 am, even if you selected an end date like the 30th or 31st.
You can only assign schedules to sites you’re a member of. Any sites you’re not a member of won’t appear in the list.
Each schedule only supports one schedule type. After you create a schedule, you can’t change its schedule type. To use a different schedule type, create a new schedule and select your preferred schedule type.
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